Your organisation’s own website
Every organisation gets a branded site on its own domain, with three design templates. Delegates register there without creating an account.
Organisation and event management
Run your association’s events from one place.
Civentra brings your website, event promotion, registration, payments, check-in and certificates into one workspace that your organisation controls.
Annual Practitioners Conference
Published · Physical and virtual attendance
Registrations412
Paid368
Event pass
Sample data
Annual Practitioners Conference
Amaka Okafor · Member · Physical
Payment due. The pass is issued once payment is confirmed.
StatusConfirmed
The problem
Your event shouldn’t live in six different tools.
Many organisations take registrations in one place, payments in another, and keep attendance in spreadsheets and announcements in chat groups. That makes reporting slow and leaves participants unsure of where they stand.
Without Civentra
- PromotionFlyers made from scratch, links shared with no idea what worked
- RegistrationOnline forms that don’t know who has paid
- PaymentsBank alerts matched by hand to names in a sheet
- AttendancePaper lists at the registration desk
- CertificatesPrepared one by one after the event
- UpdatesScattered across email and chat groups
With Civentra
- PromotionCampaigns to the right people, with tracked links
- RegistrationOn your own website, priced by category
- PaymentsOnline or bank transfer, reviewed and receipted
- AttendanceQR passes scanned at the door
- CertificatesIssued to eligible participants, verifiable online
- UpdatesConfirmations and broadcasts from one place
How it works
One journey, from first announcement to certificate.
Participants don’t need an account. Your team sees every step in the same workspace.
01
Publish
Launch the event on your branded website with programme, speakers, venue and travel details.
02
Promote
Reach members and past participants with campaigns, and prepare copy and artwork with AI assistance.
03
Register
Delegates choose their category and attendance option and see the right fee.
04
Pay
They pay online with Paystack or by bank transfer. Each payment gets a receipt.
05
Check in
Each delegate gets a pass with a QR code that your team scans at the door.
06
Certify
Eligible attendees receive certificates that anyone can verify.
Event marketing
Promote your event to the people most likely to come.
Plan campaigns for each event, choose who to reach, and see which campaigns brought in registrations.
-
Reach the right audience
Target your members, people from earlier events or a contact directory. Narrow by registration category or attendance. People already registered are left out by default.
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Campaigns for every stage
Launch announcements, registration pushes, speaker and programme spotlights, countdowns, reminders and post-event follow-ups.
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See what worked
Each campaign gets its own tracked link. Clicks and registrations are credited to the campaign that brought them in.
Screens from the Civentra dashboard, shown with sample data.
Pre-rendered Editorial artwork from Content Studio, made from the event’s details, key visual and branding. The organisation, logo and key visual are samples.
✦ AI-assisted
Content Studio prepares the copy and the artwork.
Choose a purpose and a tone, and Content Studio drafts the message for each channel. Your team reviews and edits it before anything goes out.
- Drafts for email, SMS, WhatsApp, LinkedIn, Facebook and Instagram
- Promotional artwork built from your event’s title, date, venue, speakers and branding
- Square, portrait, story and landscape formats, ready to download
- Every draft stays editable. You can also write everything yourself.
Channels
Send from Civentra, or copy it to your own channels.
| Channel | In Civentra | How it reaches people |
|---|---|---|
| Prepare and send | Sent to your selected audience from Civentra, with delivery status and an unsubscribe link in every message. | |
| SMS | Prepare and send | Sent from Civentra through a connected SMS gateway, with delivery status. |
| Prepare and copy | Copy the message and its tracked link into WhatsApp yourself. Sending from Civentra needs an approved WhatsApp template. | |
| LinkedIn, Facebook, Instagram | Prepare and copy | Copy the post text and download the artwork, then publish from your organisation’s own accounts. |
Copied messages carry the campaign’s tracked link, so registrations from them are still credited to the campaign. Civentra does not post to social media accounts.
Campaigns
Promotion, for people who haven’t registered yet
Campaigns encourage new registrations from your members and wider audiences.
- Who
- Members, past participants and contact directories
- Channels
- Email and SMS, plus copy for WhatsApp and social media
- Opt-out
- Unsubscribed contacts are always excluded
- Measured by
- Clicks and registrations credited to each campaign
Participant notifications
Updates, for people already taking part
Participants receive the information they need about their registration.
- Who
- People registered for the event
- Automatic
- Registration, payment and certificate emails
- From your team
- Event reminders and broadcasts, such as venue directions or materials
- Channel
The platform
Built for how associations run events.
Marketing that counts registrations
Campaigns use your member and participant records. Each one is measured by the registrations it brings in, not just by clicks.
Payments your treasurer can trust
Online payment, bank transfers checked against proof of payment, receipts and reconciliation, with a separate role for finance staff.
Also included
- Programme, speakers, sponsors and venue pages
- Registration categories and attendance options
- QR passes and camera check-in
- Certificates that can be verified online
- Automatic participant emails and broadcasts
- Dashboards and exports
Your workspace
Your organisation, your workspace.
Each organisation gets its own workspace, with its own team, website, events and records. Civentra provides the infrastructure behind it.
- Your records stay inside your organisation’s workspace
- Team roles for administrators and finance staff
- Invite your team by email
- Your own website and domain
Who it’s for
For organisations that bring people together regularly.
Professional associations
Annual conferences, training and professional development events for members and guests.
Chapters and districts
Regional bodies that run their own programmes and still report upward.
Conference organisers
Multi-day events with categories, speakers, sponsors and accommodation.
Membership institutions
Organisations whose members expect a professional, consistent experience.
Where we’re heading
Starting with events. Growing with your organisation.
Events are where Civentra is strongest today. Over time, we intend to support more of the work associations do throughout the year.
AvailableEvents and conferences
Websites, marketing campaigns, Content Studio, registration, payments, attendance and certificates.
DirectionMembership management
Member records and services, connected to your events.
DirectionElections and governance
Workflows that are specific to how associations run.
Talk to us
See Civentra with your next event in mind.
We set up each organisation with you directly. Tell us about your organisation and we’ll arrange a walkthrough.
- A short conversation about your organisation and your events
- A walkthrough of the platform using an example event
- Setup with your team: your website, categories and payment options